2.1 Employee Compliance Standards

Chapter 3 Compliance > Section 2 Employee Compliance 

TABLE OF CONTENTS

• Overview/Purpose
• 2.1.1 Minimum Compliance Requirements
• 2.1.2 Compliance Part I and Part II Phases
• 2.1.3 Rehires
• 2.1.4 Background Check Guidelines

Overview/Purpose

Children of America's onboarding process begins with pre-employment compliance. Candidates must meet the company's Minimum Compliance Requirements, pass a compliance review, complete all onboarding steps, and fulfill the system integration requirements before they are cleared to start and officially recognized as new hires.

2.1.1 Minimum Compliance Requirements

At minimum, all Children of America employees must meet the following compliance requirements. 

1. Federal Work Eligibility Requirements
2. Experience Requirements: As specified in the COA Job Description
3. Education Requirements: As specified in the COA Job Description
4. Childcare Licensing Requirements: Must meet minimum experience and educational requirements based on position categories:
   1. School Level
   2. Field Level
5. Background Check Eligibility:
   1. School Level: Must meet state licensing background check requirements.
   2. Field Level: Must meet the state licensing requirements for the state they are employed in or paid out of.
   3. Corporate Employees: Background checks are conducted by the Home Office; Recruiting notifies Payroll to initiate.
   4. Additional background checks may be required based on the role.
6. References: As outlined in the COA procedures. 
7. Signed Offer Letter
8. Signed Conditional Offer
9. Signed job Description

2.1.2 Compliance Part I and Part II Phases

Eligibility for all criteria is reviewed by Children of America’s Compliance and Onboarding Department through the following compliance phases:

1. Part I: State, Federal, and COA minimum requirements are analyzed before AlphaStaff release.
2. Part II: Involves electronic signoffs, verifications, and document uploads in AlphaStaff.

Upon approval of both Part I and Part II by the Compliance Department, the candidate is officially hired, added to the time and attendance system, and provided with a confirmed start date.

For detailed compliance requirements by position, refer to SOP Sections 2.2-2.4 (Employee Onboarding Process).

2.1.3 Rehires

All rehires must complete the Compliance Part I and Part II onboarding phases. Previous forms may be used if compliant with state regulations; however, rehires must adhere to the Background Check Guidelines (Section 2.1.4).

2.1.4 Background Check Guidelines 

Rehires: Rehires must undergo a new criminal background check if they were terminated for more than 30 days, as outlined in COA’s employee handbook (page 14).

• A criminal background check older than 30 days may be used temporarily for Part I onboarding, but proof of a new criminal background check submission within the last 30 days is required.

New Hires: In certain states (CT, FL, IN, NC, OH, and PA), all clearances (including but not limited to) criminal background checks are transferable between providers if valid. However, COA requires all new hires without a criminal background check within the last 30 days to resubmit.

• Other transferred clearances (such as Child Abuse History, Fingerprints, NSOR, etc.) may be used for Part I onboarding, but proof of a new criminal background check submission within the last 30 days is mandatory.